About · Privacy Notice
Your data,
handled with care.
How The PRICI Foundation CIC collects, uses, stores and protects personal information when you use this website or get in touch with us.
1 · Who We Are
The data controller
This website is run by The PRICI Foundation CIC, a Community Interest Company registered in England & Wales (company number 16980702) (“we”, “us”, “the Foundation”). We are the controller of the personal data described in this notice.
Postal address: 8 Beech Drive, Camberley, GU17 0NA, United Kingdom
Email: info [at] prici [dot] org
If you have any questions about this notice or how we handle your information, please contact us using the details above.
2 · What We Collect and Why
The information we hold, and our reasons
We only collect what we need. We never sell your personal data or use it for advertising.
| Where it comes from | What we collect | Why we use it | Lawful basis |
|---|---|---|---|
| Contact form | Name, email address, organisation (optional), the type of enquirer you are, subject and message. | To reply to your enquiry and keep a record of our correspondence. | Legitimate interests |
| Volunteer application | Name, email address, location, LinkedIn or website (optional), areas of interest, availability and the information you choose to tell us. | To assess your application, contact you and arrange volunteering. | Legitimate interests; steps taken at your request |
| Donation pledge | Name, email address, organisation (optional), the type of support offered, an approximate amount (optional) and any message. | To respond to your pledge, send payment details and keep financial records. | Legitimate interests; legal obligation (financial records) |
| Emails you send us | Your email address and anything included in your message. | To respond and keep a record of our correspondence. | Legitimate interests |
| Blog comments | Name, email address, website (optional) and your comment. Your email address is never published. | To publish and moderate comments. | Legitimate interests |
| Website analytics | Pages visited, time on site, device and browser type, approximate location and how you arrived, collected by Google Analytics. | To understand how the site is used and improve it. | Consent — only if you accept statistics cookies |
| Security & technical logs | IP address, browser details, pages requested, failed log-ins and broken links (404 errors). | To keep the website secure, prevent abuse and fix errors. | Legitimate interests |
Where we rely on legitimate interests, our interest is in running the Foundation, responding to people who contact us, working with volunteers and supporters, and keeping this website secure. We have considered your rights and do not believe this processing is intrusive. You can object at any time (see section 6).
3 · Storage & Sharing
Where your data goes
Form submissions are sent to our email inbox and a copy is stored securely in our website’s administration area, which only authorised Foundation staff can access. The website and its database are hosted by our hosting provider in the United Kingdom.
We share personal data only with service providers who process it on our behalf and under contract:
- Our website hosting and email provider, which stores the website, its database and our email.
- Google (Google Analytics), only if you consent to statistics cookies.
We may also disclose information where the law requires it, for example to comply with a court order or a regulator.
4 · International Transfers
Outside the UK
Google may process analytics data in the United States. Where personal data leaves the UK, it is protected by UK adequacy regulations (including the UK–US “data bridge”) or by the UK International Data Transfer Agreement or Addendum.
Security
We use encrypted (HTTPS) connections, restrict administrative access, keep software up to date and use security monitoring to protect the website and your information.
5 · How Long We Keep It
Retention periods
Up to 2 years after our last contact with you.
12 months if we do not proceed; for the length of your volunteering plus 2 years if you volunteer with us.
6 years from the end of the financial year they relate to, as required for financial records.
For as long as the comment is published.
No longer than 14 months.
Typically no longer than 90 days.
6 · Your Rights
You are in control
To exercise any of these rights, email info [at] prici [dot] org. There is normally no charge, and we will reply within one month.
Access
Ask for a copy of the personal data we hold about you.
Rectification
Ask us to correct information that is wrong or incomplete.
Erasure
Ask us to delete your data where there is no good reason to keep it.
Restriction
Ask us to limit how we use your data.
Objection
Object to processing based on legitimate interests.
Portability
Receive data you gave us in a reusable format, where applicable.
Withdraw consent
Change your cookie choices at any time using “Manage consent” in the footer.
Complain
Contact the Information Commissioner’s Office if you are unhappy.
7 · Cookies
Cookies and similar technologies
We use essential cookies to run the site and, only with your consent, statistics cookies. See our Cookie Policy for details, and use “Manage consent” in the footer to change your choice at any time.
8 · Complaints
The Information Commissioner
Please contact us first so we can try to put things right. You also have the right to complain to the Information Commissioner’s Office (ICO) at ico.org.uk or on 0303 123 1113.
9 · Changes
Updates to this notice
We may update this notice from time to time, for example if we introduce a newsletter or new tools. The date at the top of this page shows when it was last changed.
This website is not directed at children under 13, and we do not knowingly collect their personal data.